HR Admin Support

Managing HR documentation for employees can be a laborious task that consumes time and money. Our team at PIB can relieve you of this administrative strain by offering you a range of HR admin support services, such as:

  • Establish your HR department, policies, and practices
  • Act as your designated HR Manager
  • Handle all of your needs falling within the HR category, or we can be reached as required for inquiries and project support.

Our team is ready to help right away if your business has gaps in its HR function. In order to guarantee that your staff are supported and that HR compliance standards are upheld throughout this uncertain time, we have put numerous layers of backup in place.

Maintenance of HR files for employees​

Employee records are widely perceived as a very transactional aspect of HR management. However, it is impossible to discount the importance of employee record-keeping for managing skill sets and growth because it contributes to the development of a complete picture of all employees. One of the most difficult aspects of managing HR is managing employee information. The management and storage of employee data are governed by a number of agencies, making it one of the most time-consuming yet important duties in HR.

 Our procedure goes as the following:-

  • Your employee files will be physically stored, managed, and organized by our team of HR specialists at PIB either at your offices or at our secured place.
  • Our straightforward procedure entails an audit of each file’s content and compliance, followed by any necessary rearrangement.
  • After that, the files will be indexed and catalogued.
  • Later our dedicated group of HR experts will be in charge of all the ongoing file maintenance.

Tracking Employee Documents

Some of the turmoil that seized a company’s human resources division begins to subside once a new employee’s initial onboarding procedure is complete. Yet this does not imply that the task pertaining to that new recruit is over. The business is then charged with properly securing and managing that onboarding data for later use and reference once the applicant has completed endless pages of paperwork. In order to help firms of all sizes effectively and simply handle employee forms, documents, and onboarding duties for years to come, PIB utilizes technology with these long-term considerations in mind.

  • Your HR database is permanently freed from dispersed spreadsheets and paper files.
  • Let you access to consolidated, organized data anytime you need it.
  • We will let you have complete control over all of your important data in one location.
  • You can access and manage details like personal and banking data as well as many bespoke info as you desire.

Alerts Prior to Expiry

 There are numerous deadlines or occasions for hiring employees. Our main responsibility each day must be to get the most recent data on how many employees are expired or need to be updated, how many are on leave, etc. You should be aware of the prioritized duties daily since they must be completed promptly. And given how busy everyone’s lives are these days, it’s very easy to overlook or forget.

Our team can assist you in rapidly and easily resolving your problems.

  • You will be notified about all the reports pertaining to your employee paperwork.
  • Periodic notifications will be sent to you regarding the expiration and renewal dates.
  • We will help you keep track of and monitor the expiration of important records and team renewal.

Thus, you won’t have to deal with the issues that could result from delayed document validation due to inaccurate unit document reporting.

Renewal & Tracking

Our HR solutions assist you in managing your workforce and keeping tabs on things like performance evaluations, property tracking, license expirations, and emergency contacts. Thus, the redundant back-and-forth discussions between HR managers and employees over details can be eliminated.

At PIB we can assist in

  • Monitor employee engagement and renew bespoke workflows
  • Save you from hours of data entry, report preparation, and paper trail.
  • Help you easily track and renew employee HR details.
  • Remove the uncertainty and paperwork from the situation to restore order.

HR Template Letters and No Objection Certificates (NOCs)​

 Occasionally, your team requires your approval and backing to pursue another project. Given that the document is official, we can assist you with creating a typical No Objection Certificate utilizing the NOC format to avoid any future legal issues. As the name implies, the NOC format from an employer, states that they have “No Objection” if a present employee chooses to end their employment, join another organization, and take on additional responsibilities. Employees use the No Objection Certificate as proof of employment when applying for new positions, permission to work for another company, and proof of proper behaviour and the absence of any outstanding debts to former employers.

How can we help:-

  • Create NOC as well as other HR template letters
  • Creatie the appropriate certifications and letters with authentic format.
  • We will promptly and affordably modify our work to meet your needs.

Leave Management​

PIB can act as your complete employee leave administrator, assisting your company in adhering to regulations and managing the associated planning and documentation. With the help of this service, your company will have a specialized employee leave manager and administrator to provide thorough support and direction while overseeing the whole employee leave lifecycle. The variety of tasks that could be accomplished includes everything from managing leave monitoring and insurance carrier communications to compliance and request processing.

We can offer direction and administrative help by:

  • Giving details on leave policies and procedures to both employees and supervisors.
  • Coordinating the recording and approval of leave requests with employees, management, and outside parties.
  • Facilitating communication among insurance companies.
  • Coordinating communications with government entities and submitting the required paperwork for employee leaves (if applicable).
  • Monitoring, managing, and taking action on incomplete leave applications and approvals.
  • Answering inquiries about pay and benefit alterations made while you were on leave.

In addition, if the aforementioned procedures don’t already exist, our team can be a resource to set them up.

Employment Offer Letters ​

An official letter extending an employment agreement to a candidate is known as an offer letter. It provides written proof that an employer has chosen the candidate for the position and includes fundamental job descriptions such as commencement date, role, salary, and onboarding details.

At PIB, we assist you in;

  • Creating a customized job offer letter based on your requirements.
  • Outline the terms and conditions of the position for those who are welcome to accept a new position at your company.
  • Give prospective candidates a balanced assessment of your workplace conditions as well as the parameters of potential adjustments.
  • Forwarded for your review to check the adherence to applicable legal and contractual requirements.